Members of the Camden-Rockport-Lincolnville and Penobscot Bay Regional chambers of commerce will hold simultaneous but separate meetings at 6 p.m. Wednesday, June 22, to vote on whether to consolidate into one chamber. Members are urged to arrive by 5:45 p.m. to allow time to check in before the meetings are called to order.
The Camden-Rockport-Lincolnville chamber meeting will take place in the Strom Auditorium at Camden Hills Regional High School; the Penobscot Bay Regional chamber will gather in the auditorium at Rockland District High School. Voting members of both chambers have been sent a packet containing the plan of consolidation, bylaws and other supporting documents, as well as an official meeting notice and a proxy vote form.
Members can either vote in person or by proxy. Businesses who hold memberships in both chambers can vote in both meetings.
Voting by proxy is easy. Members can simply mark their preference on the ballot they were sent, fill out the business information section, and mail it to or drop it off at the appropriate chamber office any time before 5 p.m. June 22. If a member does not want the chamber to open the envelope in order to check in the business as having voted, simply mark the envelope both with the words “do not open” and the business name, and the chamber will pass the envelope on to the law firm Eaton Peabody (which isacting as a neutral inspector of the election for both chambers).
It is expected that results of both votes will be publicly available at 9 a.m. Thursday, June 23.
Members with questions about the consolidation vote, proxies or any related subject are invited to email email@example.com or call either chamber office.